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Finance Manager wanted

Collage Modern Activity with Will Luz

Finance Manager wanted

The role of Finance Manager at TIHR is a challenging new opportunity to contribute to the growing Administrative team, at the core of the Institute's work.

 

JOB DESCRIPTION AND PERSON SPECIFICATION

 

REPORTS TO:              Head of Finance and Operations

SALARY BAND:         £40-£47k FTE (dependent on experience and qualifications)

WORKING PATTERN: Full time (open to part time), permanent. 

LOCATION:                The Tavistock Institute’s office, near Old Street, London.

 

CONDITIONS OF SERVICE

Hours: 9.30 am – 5.30 pm, Monday - Friday. Hours worked in excess of these times will be compensated by time off in lieu.

Annual leave: 25 days per year (pro rata), plus public holidays.

Benefits:

•        Cycle to work scheme

•        Season ticket loan

•        Professional development opportunities

•        Enhanced employer pension contribution scheme

•        Employee assistance program

•        Life assurance scheme

•        Eyesight test contribution

 

THE ROLE OF FINANCE MANAGER

  • To support the Head of Finance and Operations (HoFO) in the day-to-day operation of the finance department and to provide a comprehensive financial and management accounting function to the Institute.
  • Responsible for the accurate and timely execution of the day-to-day tasks and overall management of income and aspects of the general ledger.
  • To work closely with the HoFO and other members of Institute staff to ensure accurate information on Institute projects and operations is available. 
  • Attention to detail and a methodical approach are essential to this role.

 

PRINCIPAL ACCOUNTABILITIES

1.     Responsibility for the sales cycle

  • To ensure timely and accurate production of all sales invoices
  • Monthly reconciliation of debtor’s ledger
  • Effective credit control procedure

 

2.     To work collaboratively with the Finance Officer

           

3.     Preparation of quarterly VAT return (HRMC MTD) and annual review plus overseeing Subsidiary VAT processes.

 

4.     Accounting software

  • To ensure all entries are made promptly and accurately
  • All balance sheet accounts to be reconciled on a monthly basis
  • To ensure optimal use of Sun Accounts and other software and to recommend changes to/development of the software as appropriate to meet the needs of the organisation
  • Support Finance Officer in completing all accounting processes.

 

5.     General ledger

  • To update the Work in Progress system each month; produce and review relevant reports for monthly WIP meeting
  • To manage the fixed assets register
  • To make regular monthly entries to support production of management accounts – accruals, depreciation, etc.

 

6.     Project finances

  • To oversee work of Tavistock Institute Germany, working collaboratively with the HoFO and the project team.
  • To support project managers in the preparation of project budgets
  • To produce monthly project reports and distribute to managers
  • To attend monthly project finance review meetings
  • Support Project managers such as carrying out ad-hoc project financial reporting for funders or project financial claims such as grants.

 

7.     Annual Budget and Forecasting

  • To assist in the preparation of the annual budget and revisions during the year and carrying out the upload onto the accounting software.

 

8.     Management accounts

  • To work with HoFO and Finance Officer to prepare monthly management accounts plus support the HoFO on periodic reporting such as Council Quarterly reports.

 

9.     Statutory accounts

  • To lead in the preparation of the statutory accounts
  • To prepare supporting schedules for the audit file
  • Ensure submission to Companies house, Charity Commission and other bodies are completed within prescribed deadlines.

 

10.  General

  • Ensure financial records are maintained accurately and in a way that allows easy and quick retrieval of information.
  • Support HoFO in reviewing contracts or project agreements and highlighting areas of concern.
  • Look at ways to improve financial processes and reporting mechanisms.

 

CORE SKILLS AND EXPERIENCE REQUIRED 

Essential

  • At least at least 3 year’s accounting experience
  • Qualified or part-qualified
  • Excellent technical accounting skills; able to demonstrate a thorough understanding of key financial principles
  • Good working knowledge of Microsoft Excel and other Office applications.
  • Working knowledge of Web based accounting systems
  • Working knowledge of Sage payroll software
  • Experience of SORP/Companies House accounting regulations
  • Knowledge and experience of payroll preparation and HMRC rules
  • Knowledge and experience of partial exemption VAT systems
  • Excellent communication skills, both oral and written; ability to communicate financial information and analyses clearly to a non-financial audience.

Desirable

  • Experience of line management
  • Experience of project accounting
  • Working knowledge of Charity Law

 

PERSON SPECIFICATION

  • Projects a confident and professional manner.
  • Ability to think strategically, solve problems and identify the need for changes in policies and procedures
  • Is dependable, self-managing and willing to exercise initiative and judgement and make decisions.
  • Excellent organisational skills: able to manage a busy and varied workload and to prioritise and delegate tasks effectively; remains calm under pressure.
  • Able to work flexibly to ensure continuity of operations.
  • Excellent inter-personal skills. Co-operative with, and supportive to, fellow staff, and can work flexibly and effectively as part of a team.

TO APPLY

Please send a CV and supporting statement (no more than 1000 words) to Leah Ashton-Hurst (l.ashton-hurst@tavinstitute.org). Please clearly evidence how you meet the essential and desirable criteria set out in the job and person description, using examples from your employment history. Shortlisting will be based solely on the information provided in the CV and supporting statement.

The deadline for applications is 12pm (midday) BST on Friday 9th August 2024. We regret that any late submissions will not be accepted.

The TIHR supports the principle of Equality and Diversity in employment and wholeheartedly opposes all forms of unlawful or unfair discrimination. We will be conducting a blind shortlisting process.

 

First interviews to be held online on:

  • Monday 19th August
  • Tuesday 20th August

 

Second interviews to be held in person at The Tavistock Institute’s office on:

  • Tuesday 27th August
  • Wednesday 28th August

 

We aim to contact successful applicants to arrange interviews by 13th August 2024. We anticipate a high volume of applications and, as such, may not be able to notify all applicants if unsuccessful.

The Tavistock Institute of Human Relations | 63 Gee Street, London, EC1V 3RS
hello@tavinstitute.org | +44 20 7417 0407
Charity No.209706 | Design & build by Modern Activity